Factors To Consider When Selecting Office Machines

By | January 16, 2018

Machines are used to make work easier and convenient for humans. In an office environment, the company values maximum productivity and efficiency and hence machines and equipment are used for the better. These machines bought will depend on the various business types and their activities. In general, these are the factors you should consider when buying equipment for your workplace.

Requirement of the company

Any equipment has its own features and functions. The company should choose an equipment that is suitable for their activities. For example, if you need a printer to print your receipts, you’d rather buy a dot matrix than a high quality laser printer. No matter what features it has, if those are not required for your activity, here is no use purchasing it.

Simple in operation

Complex machinery is a hassle for all; be it the workers, operators, maintenance team or administration. The more complicated the operation gets, the higher the costs of training the employees who work with it. The workers need to have a sound knowledge of the major parts and components of the machine so that they could solve any problem that comes up. For example, the problem could be a simple mistake in the wiring of the heating coils. If you summon the maintenance team each time such minor problems come up, it is going to be a mess. So make sure your workers know what they are dealing with.


The cost is of course important. Usually, machines are expensive and hence you need to invest large amounts of funds into it. The cost will depend on the number of activities it can perform, the features included, the life span of it, any special components added on request such as custom coils etc. These are the preliminary costs that you need to consider. Apart from these, transport costs, installation, legal fees, maintenance etc. are also vital. So do not make a decision on simply the price. Consider all other long term expenses.


We obviously opt to get a machine so that the work would be faster and easier. However, if it adds to your work, it is of no use. So, before you go ahead with the purchase decision, always compare the costs and benefits. Look into how much time, energy and operation costs you save and compare them with the new expenses incurred with the machine. When you replace labour with machine, the productivity is bound to increase. However, it may not affect your business positively. For example, your customers might like hand-made items rather than standard products, which will lead to drop in sales. Ultimately, you might save heaps of operating costs, but your company will experience a downturn with unsatisfied customers.